Now in it’s 5th year, the Multi Annual Procurement Planning  model continues to gather momentum…

MAPP facilitates the gathering of insights from sustainability data to power positive change while increasing value for money. Data is collected annually producing a three-year rolling multi-annual procurement plan. The aggregated MAPP data provides the Office of Government Procurement (OGP) with a detailed list of education’s defined future requirements over a three-year period.

Update by Denise O’Malley – Head of Corporate Services

As we move into the sixth year of collecting data for all the sectors, we are gaining valuable insights. We have gathered four years worth of MAPP forecasting, which gives us 25,000 lines of data. This data tells us very clearly what people are procuring, how they are procuring, what their contract position is and how they are engaging with the model. So what we are really talking about is a cycle, we have our forecasted demand, we create the aggregated forecast in the form of the multi-annual procurement plan, we do aggregration analysis and then look at the existing suite of frameworks and we identify areas where we need new frameworks or where we need to change frameworks as they are rolled out into generation two or three.

The top three areas of spend are Facilities Management, Travel and HR services, and ICT/office equipment, which together make up 60% of total spend. It is not surprising that Facilities Management is the largest area of spend, given the size of the educational institutions.

EPS recognises the need to develop strategies to support procurement planning across the education sector. To do this, we engage with stakeholders through a variety of means, including information events, workshops, surveys, and focus groups. In the fourth quarter of 2022, the corporate services team held three information sessions with strong attendance from the education sector. In October, two webinars were held for higher education attendees, with over 40 participants in total. In November, the head of sourcing and the corporate services team presented on the MAPP program and MAPP data results at the Procurement Officers Forum for Education and Training boards.

In terms of achievements in planning sector requirements, EPS would like to thank our Higher Education and Education and Training Board partners for their successful collaboration and shared objectives. We particularly appreciate the cooperation we have received in providing the necessary clarifications and supplementary information to fully understand and represent the information in MAPP line items. The analysis of MAPP reports looks at the performance of central frameworks and arrangements in the sector, identifies key metrics for progress, and identifies actions needed to meet sector-specific requirements. We will continue to increase the utilisation and delivery of central arrangements for education through the MAPP program, and we plan to enhance communication and data sharing through the use of dynamic visualisation platforms and reporting software.

Update by Rose Dooner – Procurement Requirements Planner

Between September and December 2022, we met with the procurement teams from each of the Higher Education Institutes individually to foster engagement. 

Between September and December 2022, we met with the procurement teams from each Higher Education Institute individually to foster engagement. These Institute review meetings provided an opportunity to review MAPP data institute reports in detail, discuss challenges with current agreements, plan requirements for the next 12 months, and identify common areas across the sector to incorporate into the planning program. Plans are in place to complete this process with each Education and Training Board team in early 2023.

This year, we have developed a comprehensive programme for requirements planning based on the data sets received through MAPP submissions and the reports created by our team. We reviewed each category individually and identified areas that needed attention. We also engaged with our sector partners, including Institutions and the Department of Education, to incorporate their feedback and input into the programme.

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